Office Management Assistant (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients located in Luxembourg Gasperich, Sofitex Talent is currently looking for an

Office Management Assistant (M/F)

Key Responsibilities :

• Run office reception desk

• Organise booking and prepare meeting rooms to be ready for visitors/colleagues and ensure tracking attendance list of external guests

• Sort and distribute incoming and outgoing post and organise couriers

• Ensure evidence of incoming invoices, scanning and preparation for payments

• Scan and copy documents and take care of the filling and archiving in collaboration with the FLS team

• Order office supplies and equipment

• Be the person of contact for suppliers, facility manager and other service providers for the office and ensure functionality of office equipment (printer, franking machine, shredder container, kitchen)

• Manage business trips booking (transport, accommodation, taxi), processing business trip summaries and organise their approval

• Organise team and external events and in-house lunches

• Assist in the set-up of the working spot and onboarding schedule for new hires

• Support country manager with HR related administration tasks

• Implement and maintain office administration procedures

Required profile

Profile :

• Previous similar experience in Luxembourg as an Office Clerck

• Language skills: Fluency in English is required. French and German would be an asset

• Organisational skills

• Excellent communication and interpersonal skills

• Team player and ability to work with a wide range of personalities

• Helpful, service oriented and trustworth

This is an opportunity for a 1 year interim or cdd contract to start ASAP

Salary between 45 and 50 k€ depending on the experience