General Secretariat - Administrative Assistant Fr-Eng (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

General Secretariat - Administrative Assistant Fr-Eng (M/F)

Responsibilities

• Review and Verify Travel Expense Reports: Ensure all submitted expense claims comply with company policies and procedures.

• Validate Supporting Documentation: Check receipts, invoices, and other required documents for accuracy, completeness, and authenticity.

• Identify and Address Discrepancies: Flag any inconsistencies, unauthorized expenses, or policy violations for further clarification or corrective action.

• Ensure Policy Compliance: Confirm that expenses adhere to travel policy guidelines, including per diem rates, travel class restrictions, and approval workflows.

• Perform Accounting Reconciliation: Reconcile approved travel expense reports and other type of payments with accounting records to ensure alignment with financial ledgers.

• Resolve Reconciliation Discrepancies: Investigate and correct any mismatches or errors identified during the reconciliation process.

• Support Account Payable process and operations Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

Required profile

 • Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

• At least 3 years of relevant professional experience;

• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);

• Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage

This is an opportunity for an initial 2-month contract, with several extensions.

Salary: 3500 or 4250€ gross, depending on experience