Associate Corporate Governance (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients located in Luxembourg Gasperich, Sofitex Talent is currently looking for an

Associate Corporate Governance (M/F)

The Associate Corporate Governance is responsible for the day-to-day company secretarial, domiciliation and directorship support functions for client’s Luxembourg based entities and serves as an important link between junior staff, management and clients. She/he will be responsible for leading the company secretarial service delivery for various holding companies and asset owning companies and will manage a portfolio of regulated and unregulated real estate and corporate entities including funds and companies.

Your missions:

• Overseeing the day-to-day company secretarial operations of the entities and the various transactions (e.g. incorporation, liquidation, share allotment, capital increase/decrease, change of directors/managers, transfer of registered office, amendment of articles of association, capital calls, distributions, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Luxembourg Business Register filings, statutory registers updates etc.

• Preparation, organisation and participation in board/shareholders’ meetings and ensuring processes and turnaround are adhered to.

• Advising on best practice, preparing for, and providing board support services and answering various legal and corporate governance questions from the clients.

• Establishing and maintaining shareholder(s) registers for Luxembourg based entities and ensuring filing requirements are met.

• Maintaining and updating company’s files including trade register, articles of incorporation, minutes of board meetings, board decisions and contracts to which the company is bound.

• Coordinating and collaborating with others on the setup and/or onboarding of new clients.

• Supporting and coordinating KYC and compliance processes for new clients.

• Preparation, collation, reviewing and ongoing monitoring of KYC documentation/CDD and corporate files.

• Overseeing services to clients and ensuring operational processes are delivered to a high quality and in a timely manner.

• Researching open legal and corporate governance issues and liaising with the relevant parties to solve them.

• Liaising with notaries, auditors, tax authorities and any other external third parties.

• Ensuring the internal processes are followed and logs/trackers are updated.

• Training junior staff, delegating tasks, organising planning, and reviewing work.

• Supporting team on client engagement and transactions.

Required profile

Education and Experience

• Master’s degree in law, or equivalent combination of bachelor’s degree and experience.

• Four years minimum of relevant experience in a law firm, in-house legal department, or a corporate department.

Communication skills

• Excellent written and verbal communication skills.

• Fluent in English, knowledge of German and/or French language would be considered as an advantage.

• Strong organizational and analytical skills.

• Ability to provide efficient, timely, reliable and courteous service to clients.

• Proven ability to communicate effectively, both orally and in writing and interact effectively with management, employees, and auditors.

• Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.

• Ability to collect, analyse, and summarize data and to prepare clear and concise reports.

• Ability to effectively collaborate with relevant departments.

Legal and Corporate Governance Knowledge

• Proven knowledge or understanding of European, International or national corporate law.

• Expert knowledge of legal writing.

• Expert knowledge of legal and corporate terms and principles.

• Strong knowledge of compliance, AML, KYC and applicable data protection principles and requirements.

• Understanding of company’s structure and organizational charts.

• Understanding of different types of legal entities and applicable laws and regulations.

• Follows company’s procedures and policies to ensure optimum client satisfaction.

• Ability to comprehend, analyse, and interpret documents.

• Ability to solve problems involving several options in situations.

• Requires intermediate organizational and analytical skills.

• Ability to interpret diverse legal documentation.

• Ability to effectively present information.

• Proficient in Microsoft Office Suite applications.

• Experience with corporate governance systems.

This is an opportunity for an immediate start, for an initial 3-month contract, with possible extensions afterwards.

Salary: depending on experience, between 5000 and 6000€ gross/month